Reconciliation report

Where ops, facilities, and finance disagree. Rebuilt each time you open this page from /api/reconcile.

1,012 ops assets

709 facilities · 1,012 finance

generated 5:40:18 PM

Needs action

Investigate this week

Watch

Flag if it persists

Needs action6

Disposed but capitalized

1 asset

Disposed in ops, still capitalized in finance
C0000109 (Mass Spectrometer 800, $875,000) was disposed in ops but finance still has it on the books. Finance retire-out is missing.
Ops disposed
Finance capitalized
C0000109 →

Ghost in facilities

1 asset

Facilities racked an unknown asset
Facilities thinks C0000199 is at Lab-Building-A/Bay-12/Aisle-3/B-07/U05, but ops has never seen this tag. Either someone tagged a unit and skipped /tech/receive, or the facilities row is bad data.
Facilities Lab-Building-A/Bay-12/Aisle-3/B-07/U05
Resolve via Receive →

Ghost in finance

1 asset

Finance has an asset ops doesn't
Finance carries C0000113 at $1,250,000 (pending_receipt), but ops has no record. Either it never reached the lab, or the receive scan was never done.
Finance pending_receipt
Resolve via Receive →

Rack mismatch

3 assets

Still racked in facilities, but ops moved it
Ops says C0000108 is rma pending, but facilities still shows it racked at Lab-Building-A/Bay-12/Aisle-3/B-06/U30. Facilities needs a de-rack write.
Ops —
Facilities Lab-Building-A/Bay-12/Aisle-3/B-06/U30
C0000108 →
Still racked in facilities, but ops moved it
Ops says C0000109 is disposed, but facilities still shows it racked at Lab-Building-A/Telecom-1/Aisle-1/T-02/U10. Facilities needs a de-rack write.
Ops —
Facilities Lab-Building-A/Telecom-1/Aisle-1/T-02/U10
C0000109 →
Rack location disagrees
Ops and facilities point at different racks for C0000110. Someone moved it without updating one of the two systems.
Ops Lab-Building-B/Computing-1/Aisle-1/C-12/U18
Facilities

Awaiting finance

1 asset

No finance record yet
C0000107 is received in ops but finance hasn't written a row. Likely a PO that hasn't reached the books yet — chase it after the next billing cycle.
Ops received
Finance —
C0000107 →

Stale observation

5 assets

Facilities observation is stale
Facilities last observed C0000101 188 days ago. Walk the row at the next audit.
Facilities 2026-05-08T03:00:00Z
C0000101 →
Facilities observation is stale
Facilities last observed C0000102 188 days ago. Walk the row at the next audit.

What do these categories mean?

Needs action: Real disagreement between two systems with no innocent explanation. A human likely moved or disposed an asset without scanning. Fix the source of truth and re-scan.
Watch: Could be a billing-cycle lag (finance) or a stale facilities observation. Become 'Needs action' if they persist past two weeks.
Info: Explained by state — e.g. assets in storage won't appear in facilities because facilities only tracks racked items. Surfaced for transparency.
Ghost in facilities / finance: An asset tag known to one downstream system but not to ops. Either a scan was skipped, or downstream data is bad. Either way, ops should own the tag before reconciliation can finish.